CONSTITUTION

OF

THE SOCIETY OF CHINESE EDUCATION SINGAPORE

 

 

CHAPTER I – GENERAL

 

1.      NAME:

 

The name of this Society shall be known as the  “The Society of Chinese Education Singapore” (hereafter referred to as “this Society”).

 

 

2.      OBJECTIVES:

The objectives of this Society shall be:-

(a)

To disseminate Chinese tradition and culture;

(b)

To promote the research and teachings of the Chinese language;

(c)

To strengthen the exchanges between Chinese teachings and research institutions;

(d)

To organize , seminars, lectures, meetings, exhibitions and other activities for the benefit of the members; and

(e)

Generally, to do such other things necessary to promote the objects of this Society.

 

 

3.      ADDRESS:

The place of  business of this Society shall be at  50 Goodman Road Singapore 439012 or at such other place as shall be decided by the General Committee and approved by the Registrar of Societies.

 

 

CHAPTER II – MEMBERSHIP:

 

4.      MEMBERSHIP:

(a)

The following persons who are desirous of promoting Chinese traditions and culture as well as interested to enhance Chinese teachings and research are  eligible to become members:-

 

①    Current and former Singapore School Principals, Vice-Principals,

        Head of Departments and Subject Heads; and

 

②    Senior Education Officers (SEO1 or above) involved in the     
        teaching of the Chinese language and are deemed fit in the opinion
        of the  General Committee of this Society;

(b)

Membership shall not be transferable or assignable.

 

 

    5.    APPLICATION FOR MEMBERSHIP:

An application for membership must be supported by recommendation of at least two members. An applicant shall become a member after the application is approved by the General Committee of  this Society.

 

 

   6.     OBLIGATIONS:

(a)

Every member shall pay an entrance fee.

(b)

Every member shall abide by the Constitution and obey the decisions of this Society.

 

 

7.  PRIVILEGES:

(a)

Every member whose subscription fee is not in arrears shall have the right to vote at the Annual General Meeting of this Society.

(b)

Every member is eligible to elect and to be elected and  to move resolutions at the Annual General Meeting of  this Society.

(c)

Every member is entitled to enjoy all benefits and privileges of membership in accordance with the Constitution of this Society.

 

 

 

CHAPTER III – ORGANISATION:

 

8.   ANNUAL GENERAL MEETING:

The Annual General Meeting of this Society shall be the supreme authority of this Society. It shall be formed by  the members of  this Society.

 

 

9.  GENERAL COMMITTEE:

(a)

The members of the General Committee of this Society shall be elected at the Annual General Meeting. A total of twenty members shall be elected to form the General Committee.

(b)

The General Committee shall comprise the following members as office-bearers:

①A Chairman and two Vice-Chairmen;

②A Secretary-General (Secretariat) and a Deputy Secretary-General;

③A Treasurer and a Deputy Treasurer;

④A Cultural Education Officer and a Deputy Cultural Education Officer;

⑤A  Social Affairs Officer and Deputy Social Affairs Officer; 

⑥A Welfare Officer and a Deputy Welfare Officer.

 

 

10.  PROPERTY TRUSTEE AND TRUST FUND COMMITTEE:

A total of five members, nominated by the General Committee and approved by the Annual General Meeting, shall be appointed as trustees to form the Property Trustee and Trust Fund Committee.

 

 

    11.  SUB-COMMITTEES:

The General Committee shall have the powers to form such other sub-committees comprising of members of this Society for the purpose of carrying its work only in special circumstances and the terms of reference  for such work referred to the sub-committees shall be expressly set out  by the General Committee.

 

 

   12.  AUDITORS:

 

(a)

Two members shall be elected as Auditors at the Annual General Meeting of this Society and shall  hold office for two years only and shall not be re-elected for a consecutive term.

(b)

The Auditors shall be required to audit each year’s accounts and present a report on them to the Annual General Meeting. They may be required by the Chairman to audit the accounts of this Society for any period within their tenure of office at any date and make a report to the General Committee.

(c)

The auditors shall be required to check, verify and certify the contents of the safe deposit box maintained by this Society, in their auditors’ report annually.

 

 

 

CHAPTER IV – DUTIES:

 

13.  ANNUAL GENERAL MEETING:

The Annual General Meeting  which is  the supreme authority of this Society, shall have the following powers:-

(a)

To elect the General Committee, Property Trustees and Trust Fund Committee and Auditors;

(b)

To receive, approve and adopt the audited yearly financial reports and also the annual report of the  General Committee for the preceding year;

(c)

To decide and approve the  purchase or sale of any of the  properties for this Society;

(d)

To decide on the amount  of subscription fees payable by the members;

(e)

To decide on any other matters or business in furtherance of the objectives of this Society or in the interest of this Society or its members, notice of which has been given in accordance with the Constitution ; and

(f)

To alter or modify the Constitution in accordance with Chapter IX of this Constitution, where necessary.

 

 

14.  GENERAL COMMITTEE:

      The duties and responsibilities of the General Committee shall be:

(a)

To carry out the decisions and resolutions of the Annual General Meeting of this Society;

(b)

To plan and supervise the general activities of this Society;

(c)

To draw up plans for raising and appropriating of funds of this         Society;

(d)

To authorise the expenditure of a monthly sum not exceeding $5,000.00 from the funds of this Society for the use for the purposes of this Society; and

(e)

To deal with such other matters as provided under and in accordance with the Constitution.

 

 

15.  DUTIES OF THE OFFICE-BEARERS:

 

(a)

Chairmanand Vice-Chairmen: The Chairman shall preside and act as Chairman at every Annual General Meeting, Extraordinary General Meeting and General Committee Meeting. He shall also represent this Society in all dealings on external matters with such external bodies or persons after consultation with the Committee. Any Vice-Chairman may be authorized to deputize for the Chairman in the latter’s absence or to assist the Chairman in any matter.

(b)

The Secretary-General (Secretariat):The Secretary-General (Secretariat) shall conduct the general activities of this Society acting on the instructions of the General Committee and shall be responsible for attending to all the correspondence and documentation and the custody of the seal of this Society. The Deputy Secretary-General shall assist the Secretary-General (Secretariat) .

(c)

Treasurer:The Treasurer shall be responsible for the proper keeping of all accounts of this Society. It shall be the Treasurer’s duty to submit a monthly Statement of Accounts at every General Committee meeting and an audited yearly financial report at the Annual General Meeting of this Society. The financial year of this Society shall be as from 1st July to 30th June the following year in order to give ample time for the preparation the yearly financial report for the Annual General Meeting of this Society. The Deputy Treasurer shall assist the Treasurer.

(d)

Cultural Education Officer:The Cultural Education Officer shall be responsible for carrying out the study of cultural education matters and organising educational or cultural instructive lectures and  such related activities for the benefit of the members.

(e)

Social Affairs Officer: The Social Affairs Officer shall be responsible for all kinds of social activities, internal or external, of this Society. The Deputy Social Affairs Officer shall assist the Social Affairs Officer.

(f)

Welfare Officer: The Welfare Officer shall be responsible for all matters concerning the welfare of the members and shall carry out activities to promote better welfare for the benefit and interest of the members. With the prior consent of the General Committee, the Welfare Section is authorised to join or form jointly with other teachers’ bodies, such united organisation with the aim to promote better welfare for teachers generally, if necessary. The Deputy Welfare Officer shall assist the Welfare Officer.

 

 

16.  THE PROPERTY TRUSTEE AND TRUST FUND COMMITTEE:

(a)

The Property Trustees and Trust Fund Committee shall take charge of the immovable properties of this Society and have custody of the funds of  in accordance with the instructions laid down by the Annual General Meeting of  this Society.

(b)

Any trustee may at any time resign his trusteeship. If a trustee dies or becomes a lunatic or of unsound mind or moves permanently overseas or is absent from the Republic of Singapore for a period of one year, he shall be deemed to have resigned his trusteeship. If a trustee is guilty of misconduct of such kind as to render him undesirable that he continues as a trustee, the Annual General Meeting or an Extraordinary General Meeting may remove him from his trusteeship.

(c)

Vacancies in the trusteeship may be filled in accordance with Rule 10 of the Constitution. Notice of any proposal to remove a trustee from his trusteeship or to appoint a new trustee to fill a vacancy must be given to the members a written notice containing such proposal at least two weeks before the meeting at which the proposal is to be discussed. The result of such meeting shall then be notified to the Registrar of Societies for approval.

(d)

If the number of trustees shall at any time fall below five (5), the vacancy or vacancies may be filled up in accordance with Rule 10 of the Constitution.

(e)

Prior sanction by the Annual General Meeting or Extraordinary General Meeting is necessary and mandatory for the purchase, sale, mortgage, lease or disposal of any immovable property by this Society and also for the raising  of loans or borrowing of monies for or by this Society.

(f)

The title deeds and any other documents relating to the immovable properties belonging to this Society shall be kept in a safe deposit box maintained with the bank or with Certis/Cisco in Singapore. The key, password or combination code to the safe deposit box will be kept by the Chairman. Should the opening of the safe deposit box be required, the Chairman shall obtain the written consent from at least one trustee of the Property Trustee and Trust Fund Committee for such purpose.

 

 

17.  TERM OF OFFICE:

(a)

The term of office for all office-bearers of this Society shall be two years, but they shall be eligible for re-election, except for the Treasurer or the Deputy Treasurer who shall not hold office for more than one term.

(b)

The term of office for members of the Property Trustee and Trust Fund Committee shall be two years but they shall be eligible for re-election.

 

 

 

CHAPTER V – MEETING

 

18.  ANNUAL GENERAL MEETING OF THIS SOCIETY:

(a)

The Annual General Meeting of this Society shall be convened on any day of September every year. The Secretary-General shall give two weeks’ notice to all members. At the joint request of more than one-third of the total membership, an Extraordinary General Meeting shall be convened by the Secretary-General. The quorum of the  Annual General Meeting or Extraordinary General Meeting  shall be one-fourth of the total voting membership.

(b)

In the event of there being no quorum at the Annual General Meeting or Extraordinary General Meeting, the meeting shall stand adjourned for half an hour and should the number then present be insufficient to form a quorum, those present shall be considered a quorum, but they shall have no power to amend or change the Constitution or any of the existing rules or move for the dissolution of this Society.

(c)

There shall be no voting by proxy at the Annual General Meeting or Extraordinary General Meeting.

(d)

Any matter that can be dealt with at the Annual General Meeting may likewise be dealt with in an Extraordinary General Meeting.

 

 

19.  GENERAL COMMITTEE MEETING:

(a)

The General Committee Meeting shall be held at least once in two months. The Secretary-General (Secretariat) shall give one week’s notice to all members of the General Committee. The quorum of a General Committee Meeting shall be one-half of the total members of the General Committee.

(b)

An urgent meeting of the General Committee may be summoned by the Chairman of the General Committee only in special circumstances as deemed necessary by the Chairman. The Secretary-General (Secretariat) shall also give urgent  notice to all members of the General Committee.

 

 

CHAPTER VI – FUNDS:

 

20.  ENTRANCE FEES:

Every member shall pay an Entrance Fee, the amount of which shall be decided by the General Committee.

 

21.  SPECIAL SUBSCRIPTION:

This Society may impose a special subscription fee, if  it deems necessary. Such special subscription fee shall be decided by the General Committee and shall be approved by a General Meeting of this Society before its implementation.

 

22.  FUNDS:

(a)

The funds of this Society shall be kept under either one of the two account classifications, namely: Fixed Deposit (Foundation or Endowment Fund) and the Current Account (Recurring Costs). The Foundation or Endowment funds shall be deposited in full to the Foundation or Endowment Fund Account in a bank in Singapore under the care of the Property Trustee and Trust Fund Committee.

(b)

Any use of or withdrawal from the Foundation or Endowment Fund must be approved by the Annual General Meeting of this Society. Every application for the use of or withdrawal from the Foundation or Endowment Fund must be supported by specific reasons and shall be decided and approved at the Annual General Meeting of this Society.

(c)

Cheques and documents for the drawing on the funds of  the Foundation or Endowment Fund must be jointly signed by the Treasurer and the Chairman in addition to any one member of the Property Trustee and Trust Fund Committee and must also be stamped with the seal of this Society, where applicable.

(d)

All financial and monetary receipts for the Current Account shall be deposited in a bank in Singapore under the care and supervision of the Treasurer. Withdrawal of any fund from the Current Account shall be signed by the Chairman and the Treasurer and must also be stamped with the seal of this Society, where applicable.

 

 

 

CHAPTER VII – PROHIBITIONS:

 

1.      Any illegal, immoral or undesirable activities or activities inconsistent with or against the objectives of this Society are forbidden at any meeting or gathering  or on the premises of this Society.

 

2.      The funds of this Society shall not be used for to payment of any private expenses of members or the fines of members who have been convicted in Court.

 

3.      This Society shall not attempt to restrict or in any other manner interfere with trade or prices or engage in any Trade Union activity as defined in the Trade Union Act.

 

4.      This Society shall not hold any lottery, whether confined to its members or not, in the name of this Society or its office-bearers, Committee and members.

 

5.      This Society shall not indulge in any political activity or allow the funds and/or premises to be used for  any political purpose.

 

 

 

CHAPTER VIII – DISSOLUTION:

 

1.      This Society shall not be dissolved, except with the consent of not less than three-fifths (3/5) of the members of this Society, expressed personally at a General Meeting convened for the purpose.

 

2.      In the event of this Society being dissolved as provided above, all debts and liabilities lawfully incurred on behalf of this Society shall be fully discharged and the remaining funds, if any, shall be donated to such educational institutions or charities for educational purposes as the General Meeting deems fit.

 

3.      Notice of dissolution shall be given within seven days of the dissolution to the Registrar of Societies.

 

 

 

CHAPTER IX – ADDENDUM:

 

1.      In the event of any defect in the Constitution of this Society, the amendment is to be made at the Annual General Meeting.

 

2.      The amendments are to be approved by the Registrar of Societies before coming into effect.

 

3.      Any act, proceeding ,decision or resolution of the General Committee  done or made in good faith in its ordinary course of business shall , notwithstanding that at the time when the act, proceeding, decision or resolution was done or made there was:

(a) A vacancy in the office of a member of the General Committee ;or

(b) Any defect in the appointment, or any disqualification of any such member,

be deemed as valid as if the vacancy, defect or disqualification did not exist and that the General Committee were fully and properly constituted or elected.

 

4.       In the event of any question, issue or matter arising which is not expressly provided in the Constitution, the General Committee or the Property Trustee and Trust Fund Committee shall have powers to use its own discretion to act or decide as may be necessary in the interests of this Society and its members.

 

 

 

CHAPTER X - DEFINITIONS:

(a)

“this Society” shall mean The Society of Chinese Education Singapore;

(b)

“ the Committee” shall mean the General Committee of the Society of Chinese Education Singapore ;

(c)

 “the members” shall mean the members of  The Society of Chinese Education Singapore;

(d)

 “member” shall mean a member of  The Society of Chinese Education Singapore;

(e)

Words importing the singular number shall include the plural number and vice versa; and

(f)

Words importing the masculine gender shall include the feminine gender and vice versa.

 

 

 

 

(THE END)                                                              (TKW/SCES/2013)